Office Manager
General Description:
The Church Office Manager is a salaried position responsible for the coordination of all of the Church’s communication platforms and master church calendar, the management of the church office functions and all essential records maintenance, and coordination for the areas of property maintenance, and database management. This position is an integral part of all ministries. Most importantly, this person will often be the first point of contact and reference for visitors and members. As such, an attitude of welcoming hospitality and good communication skills are essential.
Status: Full Time
Essential Job Functions:
Required:
General Description:
The Church Office Manager is a salaried position responsible for the coordination of all of the Church’s communication platforms and master church calendar, the management of the church office functions and all essential records maintenance, and coordination for the areas of property maintenance, and database management. This position is an integral part of all ministries. Most importantly, this person will often be the first point of contact and reference for visitors and members. As such, an attitude of welcoming hospitality and good communication skills are essential.
Status: Full Time
Essential Job Functions:
- Assists in the development, implementation, and maintenance of a communication strategy including all printed and electronic materials: bulletins, all-church email communications, letters, reports, press releases, social media platforms, website, master calendar, etc. ensuring accuracy and timeliness.
- Answers the phone during office hours and directs calls to appropriate staff if necessary.
- Oversee the management and maintenance of all official records and files of the congregation (meeting minutes, including legal documents, tax matters, contracts, major purchases, service agreements, warrantees, etc.).
- Orders and sees to maintenance of office supplies and equipment.
- Manage membership database.
- Enlist office volunteers as necessary, performs and oversees administrative support to pastors and ministry staff.
- In coordination with the Church Treasurer and Clerk, the Church Office Manager will have a working knowledge of the records related to liability and property insurance, workers’ compensation, and changes in existing policies under consultation with the finance committee and/or personnel committee, as appropriate.
- Acquires bids, obtains necessary signatures, and oversee the providing of various services or the procurement of equipment.
- Coordinates and/or schedules maintenance work on all facilities, property and systems including software and hardware replacement and updates.
- Assists in developing and maintaining an effective emergency management, safety, and security program.
- Performs all other duties or work as needed or required.
- Some lifting of objects less than 40 pounds, stretching, bending squatting, sitting, typing, and other activities related to office work may be required.
Required:
- Excellent time management/delegation skills.
- Ability to maintain confidentiality.
- Have at least five years of experience working in a non-profit or church office environment.
- Possess excellent interpersonal/communications skills – listening, writing and speaking – strong enough to communicate to Pastors, committee leaders, staff, and the public in an effective, clear, positive, and persuasive manner.
- Bachelor’s degree in business administration, non-profit management, communications, marketing or related field.
- Demonstrate skill in the use of office equipment, computers and related software including Microsoft Office.
- Demonstrate an ability to manage and utilize social networking platforms and electronic communications technologies (web sites, etc.) to effectively communicate.